HOMEOWNER FAQ

New to Evolve? Here's everything you need to know about how we're revolutionizing vacation rental management.

Speak to a Homeowner Consultant

Q. WHAT MAKES EVOLVE DIFFERENT?

A. Evolve is on a mission to redefine vacation rental management. We focus on the complex task of marketing and booking your home, and give you the flexibility to configure on-the-ground services to your liking.

Most companies will charge 30-50% of your rental income in exchange for providing you with a “full-service” management solution. But let’s face it, the vacation rental landscape has changed and the average manager lacks the resources and expertise to effectively promote your property. They also charge exorbitant commissions for on-the-ground services that have nothing to do with convincing travelers to book your rental.

Our fresh approach to vacation rental management means you get unbeatable performance and unrivaled flexibility − all for an industry-low booking fee of just 10%.

Q. HOW DOES EVOLVE WORK?

A. When you partner with Evolve, you’ll immediately see why our owners find it easy to reach their rental goals. Here’s what you can expect:

  • Never pay for marketing again. Evolve creates a professional and highly enticing listing for your property and promotes it on the top vacation rental websites, at no cost to you. We’ll even send a professional photographer to your property for free!

  • Say goodbye to answering inquiries night and day. Our in-house team of Travel Advisors responds quickly to every inquiry, answers questions about your property, and confirms bookings 7 days a week − even on nights and weekends.

  • Get world-class support - from real people. We handle all pre- and post-stay communication with your guests and onsite partners, and our team is always just a phone call away.

  • Manage onsite services your way. Evolve gives you a full range of options for managing on-the-ground services, including self-service, continuing to work with the people you already know and trust, or working with one of our vetted local partners.

  • Discover true peace of mind while renting. Every booking is protected by our industry-leading Property Protection Plus program with up to $3,000 in damage protection and $1,000,000 in liability coverage.

  • Enjoy a more profitable rental - entirely risk-free. There’s no cost to join, no term commitment and no hidden fees - just our incredibly low booking fee of only 10%!

Q. HOW DO I KNOW IF MY PROPERTY IS A FIT FOR EVOLVE?

A. Evolve offers the most flexible management solution in the industry, but there are a few things we’re sticklers about:

  • Your rental must meet Evolve’s 4 Core Property Standards, which are that every guest should arrive to a property that is Safe, Clean, Guest Ready and As Advertised.

  • Your Evolve calendar must be kept up to date at all times to avoid the potential for double bookings.

  • You must have approval from your city and (if applicable) homeowners association to operate your property as a short-term rental.

  • We are currently unable to accommodate timeshares or properties located outside of North America.

Q. HOW WILL YOU PROMOTE MY RENTAL TO TRAVELERS?

A. Naturally, your rental will appear on the Evolve Vacation Rental Network website, which is enjoying a rapidly growing reputation among travelers as the best site for curated, quality vacation rentals. We also distribute your property on the major marketplaces for vacation rentals: VRBO, HomeAway, Airbnb, FlipKey, and TripAdvisor - but that’s not what makes our promotional efforts work so well.

Anyone can create a listing. We create listings that convert browsing travelers into paying guests.

Every listing site has its own algorithm for determining which properties will appear first in the search results, and it can be very difficult to crack that code to keeping your rental at the top of the results. We’ve got multiple teams devoted to ensuring your listing’s performance, starting with a professionally written and photographed listing and continuing through with ongoing analysis and optimization.

Beyond our marketing efforts on the major listing sites, we use paid search and display ads to attract travelers who are looking for vacation rentals online, and our database marketing efforts will help to encourage past guests (currently at 100,000+ and counting) to book over and over again.

Put simply? Evolve properties get more travelers to book, and we are constantly - apologies for the pun - evolving our strategy.

Q. HOW DO YOU HANDLE ON-THE-GROUND SERVICES?

A. You’ll see our unrivaled flexibility at its best when it comes to providing on-the-ground services to your guests. It’s our belief that owners know best how to service their properties, and we give you a full range of options for doing so with Evolve, including self-service, continuing to use your own trusted partners, or working with one of our vetted local partners.

If you need help finding a reliable local partner, our ever-expanding partner network can help you with guest check-ins, housekeeping, maintenance, and more. Better yet, all of our partners are fixed-fee based so you’ll never get stuck paying excessive commissions for on-the-ground property management services.

Q. HOW DO YOU DETERMINE PRICING FOR MY HOME?

A. You don’t want to leave money on the table at any time of year, and Evolve’s dynamic pricing strategy is designed to ensure that you always get the most bookings at the best possible price. To establish the optimal rates for your home, our analysts will start by performing an in-depth review of comparable rental properties in your area. Our dynamic rate engine will then continue to optimize your rates on a daily basis by accounting for a huge number of factors including occupancy, seasonality, and fluctuations in demand.

We know that rock-bottom pricing is an owner’s worst nightmare, which is why our pricing strategy includes an essential precaution: we will never book your home for less than the “Minimum Nightly Rate” that you have pre-approved for a specific time period. That way you get the best of both worlds - no cut-rate prices, but no empty months on your calendar, either!

Q. HOW DO YOU HANDLE TRAVELER INQUIRIES?

A. You may already know that it’s essential to answer traveler inquiries within minutes - or risk losing the booking. We’ve eliminated the need for homeowners to be on-call around the clock with our in-house team of Travel Advisors. They respond quickly and professionally to every inquiry, pitch your property to past guests, and confirm reservations on your behalf. They’re available by phone, email, and live chat 7 days a week - including nights and weekends.

Our Travel Advisors are also equipped to answer questions about your rental using the information we’ve gathered during the onboarding process. You won’t need to continually answer questions like “Which rooms have TVs?” - we’ll be able to give the traveler that information on the spot.

Q. HOW DO YOU SCREEN POTENTIAL GUESTS?

A. We know ensuring you have respectful guests is essential to you, your neighbors, and your community, and we’re dedicated to providing the support you need to screen guests effectively.

Our owners make their own rules for who is and is not permitted to rent their property, and we adhere to their requirements. If you would like to set an age limit, a stipulation that you do not rent to large groups, a no-pets policy, or any other restrictions on your guests, we will screen travelers accordingly.

Travelers who make reservations over the phone will be asked questions by our Travel Advisor team regarding their intentions for the trip, the make-up of their party, and various other screening questions designed to reveal a potentially problematic guest. In addition, our vetting system scans every online booking for common “red flags” such as:

  • A different name on the reservation than the one on the credit card used to book

  • A traveler whose home address is near your property

  • Large groups of adults traveling without children

We’re pleased to report that of the 40,000+ bookings we’ve made in the past year, less than 0.0003% of our reservations had a significant issue, and all of them were covered by our Property Protection Plus program.

Q. HOW ARE GUEST PAYMENTS HANDLED?

A. All Evolve bookings are processed using a credit card, and guest payments are sent directly to your bank account. This is the easiest and safest system for guests, and offers you the advantage of collecting guest payments immediately.

Evolve homeowners must maintain a merchant account with our payment processing partner, VacationRentPayment (VRP). VRP charges a credit card processing fee of 2.5% on payments made within the United States and 4.45% for international transactions. This system allows us to send payments directly to your bank account the moment a traveler's credit card is charged.

Every payment processor charges a percentage fee for the ability to take credit cards online, and we’ve negotiated the lowest possible rate for our owners to ensure they can keep their total costs of vacation rental ownership down.

Q. DO YOU HELP WITH GUEST COMMUNICATION?

A. Yes! Evolve manages all pre- and post-stay communication with your guests. This includes booking confirmations, payment notifications, check-in instructions and review requests. We also provide direct communication with your chosen housekeeping service when a new booking is made, and reach out to your local contact directly if a guest reports an issue that needs in-person attention.

Q. HOW DO YOU HANDLE SECURITY DEPOSITS AND PROPERTY DAMAGE?

A. In lieu of a security or damage deposit, Evolve homeowners are covered by our industry-leading Property Protection Plus insurance program, which is fully backed by Assurant.

Guests pay a non-refundable fee of approximately $14.50 per night directly to Evolve at the time of booking your property. This fee provides you with up to $3,000 in property damage protection and $1,000,000 in liability coverage while guests are visiting your home.

Damage protection coverage helps our owners avoid one of the common headaches of vacation rental: disputes with guests over what portion of the deposit to refund in the case of small accidental damages. The Property Protection Plus program ensures that you can easily get broken or damaged items replaced without having to dispute with - or upset - your guests.

Per the terms of our Rental Agreement, guests are responsible for any damage not covered by, or exceeding the coverage of the Property Protection Plus insurance program. If such damages occur, Evolve has the ability to assess a post-stay charge directly to the guest on your behalf.

Property Protection Plus also provides you with liability coverage while your property is being used as a short-term rental. Most homeowners and landlord policies do not cover your liability for this specific use, which can leave you vulnerable. Evolve keeps you protected with up to $1 million in liability coverage on every reservation.

Q. CAN I STILL ENJOY MY HOME FOR PERSONAL USE?

A. Of course! You are free to block your Evolve calendar for personal use at any time as long as your property is available during your desired dates. However, if you’re planning to use your home for the majority of the year, our service might not be the best fit for you.

Q. WHAT ARE YOUR FEES?

A. We have an unprecedentedly low 10% booking fee, which is only charged when we secure a reservation on your property. There’s no sign-up fee with Evolve, no commitment to a contract period, and no cancellation fee.

Evolve’s commission-based pricing structure means we only make money when you make money, which keeps us 100% motivated to maximize your rental income. Our owners don’t stick with us because they have to finish out a contract - they stay because they love the service they receive and the rental income they’re making as an Evolve owner.

Q. HOW DO I GET STARTED?

A. You can get started by speaking with the Regional Director for your area and completing a brief homeowner application, which helps us determine if Evolve can be a good fit for you.

You’ll then sign up by agreeing to our terms and conditions, providing some basic details about your property, and setting up a merchant account so we can send guest payments directly to your bank account.

Once the paperwork is completed, you’ll meet your Onboarding Manager, who will take you through a detailed onboarding call. This is where we get in-depth on everything there is to know about your property so we can field inquiries and answer questions on your behalf.

During the onboarding call you’ll set up an appointment for professional photography. We’ll cover the cost of the shoot, but we do ask that you follow our guidelines for preparing your property to ensure we get great results.

Once we have the photos, we’ll send all your details over to our Marketing team, who will build a professionally optimized listing for your property, complete with your professional photos, a great description, all your property details, and dynamic nightly rates.

We’ll then show you your new listing for final approval. If everything looks good, our team will begin fielding traveler inquiries and confirming bookings on your behalf!

The entire process takes about three weeks for owners who are ready to have their properties photographed right away. (Though we’ve been known to get properties up and running in as little as 10 days if an owner is able to schedule a shoot and give us all the information we need quickly!)

Ready to make more bookings with less hassle? Click here or call us at 877-818-1014 to get started today.